Detailed Field Information Related Information Examples & Tutorials
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Day

The Day record displays a summary of all business activities for a given day; new listings, promised payments, debtor payments, client payments, commission information, and bank deposit amounts are displayed. When you click on a specific date to review the summary totals, you will note that there are buttons on the popup window inside the daysheet entry which may be clicked to display the line item details from which the summary totals are computed.

To access the online Daysheets, click \Browse\Daysheets.


Day form

Date

The date displayed is the calendar date in the month, day and year for which the data pertains to.

This is the date displayed as MM/DD/YYYY.

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Paid

This is the total value of all positive To Us or Direct amounts from all transactions with a Posted Date that matches the date of the daysheet you are viewing. Any transactions that have been flagged to "omit from daily cash report" are not included in this total value. Negative transactions are not included in this total.

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Transactions

Click the Transactions button to to the left of the Paid figure to display the list of all Debtor transactions whose Posted Date matches the date of the viewed day.

If there are no transactions with a matching Posted Date, you will be prompted to clear the search criteria. If you select No, you will be returned to the Day screen.

If you select Yes, you will be navigated to a general Browse Transaction list, financial type Payment, inclusive of ALL payment dates in the system.

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From Clients

This is the total amount of client payments posted on the viewed day and reflects the amount of client Receivable money that was applied on the Daysheet date. These are the amounts you've posted as a result of receiving client checks paid to you by your clients to cover commissions/ fees/ charges owed to you as invoiced to them on previous Statement runs.

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Payments

Click the Payments button to the left of the From Clients figure to display the list of all Client Payments whose applied Payment Date matches the date of the daysheet day.

If there are no client payments with a matching payment date, you will be prompted to clear the search criteria. If you select No, you will be returned to the Day screen.

If you select Yes, you will be navigated to a general Browse Client Payments list inclusive of ALL payment dates in the system.

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Bank Deposit

This is a calculated field that should balance to your trust deposit in dollars for the viewed day. This is the total of the Paid and the From Clients fields. Negative entries such as NSF and other reversals are not included in this figure.

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Commission

This is the total amount of the commissions due you from debtor payments posted for the viewed day. Any transactions which are set to Omit from Daily Cash Report will not be included in this figure.

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Month To Date

This is a calculated total of month-to-date Commission computed from the 1st day of the calendar month to the date in the same month you are viewing in the daysheet history. This field is only cumulative in the same calendar month and is rolled over to zero at the end of each calendar month.

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Promised

Expected promise dollars may be stored 2 ways in the system and this metric takes both into consideration.

1. From the Transaction tab on each debtor, the
calculation looks for any Financial Type Payment transactions which have a Payment Date matching the viewed day but which have not yet had a Posted Date applied. Any payment transaction with Omit from Daily Cash Report flagged is excluded.

2. All Promise Contacts with a Due Date matching
the viewed daysheet date that are In Progress AND includes a figure in the Amount field are added to the total Promised dollars for the day.

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Promises

Click the Promises button to the left of the Promised figure to display the list of all debtor transactions whose Payment Date matches the date of the viewed day with no Posted Date entered on the transaction.

If there are no promised payments with a matching payment date, you will be prompted to clear the search criteria. If you select No, you will be returned to the Day screen.

If you select Yes, you will be navigated to a general Browse Transaction list, financial type Payment, displaying ALL payment dates in the system.

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Number

This figure reflects the number of new accounts listed on the viewed date.

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Value

This is the dollar total of the accounts listed on the viewed date. It is computed from a sum total of all Original Principal plus all Original Interest amounts input on the daysheet date.

If a Judgement has been entered on an account, then the Judgement Principal and Judgement Interest are used in the totals. On these records, the Original Principal and Original Interest prior to the Judgement Date are ignored.

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New Listings

Click the New Listings button to the left of the Number field to display the list of all debtor accounts whose Listed Date matches the date of the viewed day.

If there are no accounts with a matching Listed Date, you will be prompted to clear the search criteria. If you select No, you will be returned to the Day screen.

If you select Yes, you will be navigated to a general Browse All Debtors list displaying all accounts, open and closed, across all listed dates.

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Contacts Done

This is the total number of non-Letter type contacts scheduled with a Due Date equal to the daysheet date. It does NOT count how many contacts have been marked Completed on the calendar date.

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Contacts

Click the Contacts button to the left of the Contacts Done field to display a list of all contacts whose Due Date matches the date of the viewed day.

If there are no contacts with a matching Due Date, you will be prompted to clear the search criteria. If you select No, you will be returned to the Day screen.

If you select Yes, you will be navigated to a general Browse Contacts list of all types and all Due Dates, both In Progress and Completed.

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Remaining Contacts

This is the total number of non-Letter type contacts with a Due Date equal to the calendar day being viewed, which remained In Progress at day's end.

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Mail

This is the total number of Letter type contacts scheduled with a Due Date equal to the daysheet date. It does NOT count how many Letter contacts have been marked Completed on the calendar date.

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Remaining Mail

This is the total number of Letter type contacts with a Due Date equal to the calendar day being viewed, which remained In Progress at day's end.

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Help

Select this button for help on the Daysheet screen and links to related topics.

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Recalculate

Select this button to recalculate figures on the daysheet date being viewed. It is possible to recalculate only in your active database. It is not possible to Recalculate in the Archive database.

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OK

Select this button to go return to the previous screen.

<<

Select this button to go to the previous Daysheet.

>>

Select this button to go to the next Daysheet.

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Delete

This button is visible only on the list of all Daysheet dates. Select this to delete the highlighted item from the list.

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Edit

This button is visible only on the list of all Daysheet dates. Select this to open and edit the highlighted item.

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Cancel

This button is visible only on the list of all Daysheet dates.

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See Also

- Daysheet Basics - Introduction/Accessing
- Recalculate Daysheets
- Create New Daysheet

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