Day

The Day record shows all business activities for a given day, a summary number of new listings and total value of new listings. It also displays promised payments from debtors. Other financial details, including payments, client payments, commission information, and bank deposit amounts are also displayed. Buttons on the daysheet form may be selected to view specific sets of records with a date stamp that matches the daysheet you are viewing.

Day form

Please refer to Daysheet Basics for steps to access this form.

Most fields are read only as they are calculated by Collect! when a daysheet is created or recalculated. The Date field is accessible and the buttons may be selected to display related records in a list.

Date

The date displayed is the date of the Day form you are viewing. You may select a new date by selecting on the Calendar icon to the right of the Date field. Select a date to view and the Daysheet for that date will be displayed. You can also enter a date manually to view a desired day.

This is the date displayed as MM/DD/YYYY.

Paid

This read only field is the total value of all positive To Us or Direct amounts from all transactions with a Posted Date that matches the date of the daysheet you are viewing. Any transaction that has been flagged to omit from Daily Cash is NOT tallied in this total value.

Any negative amounts are NOT be included in this total. Any transaction with the flag Omit from Daily Cash set will NOT be included in this total.

From Clients

This read only field is the total value of client payments posted on the viewed day. These are payment records created through the Client form or when posting client payments through the Payments and Charges menu. This value does not consider debtor transactions.

Bank Deposit

This read only field is the total value for your bank deposits in dollars for the viewed day. This is the total of the Paid and the From Clients fields. It should balance to the amount of money that you are depositing in the bank for the viewed day.

Negative entries for items such as NSF checks are not included in this calculation. You cannot deposit negative amounts.

Commission

This read only field is the total value of commissions earned for the viewed day. Collect! looks at all transactions whose posted date matches the viewed day that do not have the Omit from Daily Cash flag set. The total commission amounts from the transactions is placed in the Commission field.

Month To Date

This read only field is the total value of all amounts in the Commission field for each daysheet from the first day of the daysheet month up to the date of the viewed day. Collect! reads the Commission field for each day of the viewed daysheet month and tallies a total up to the date of the viewed day. This total is placed in the Month To Date field.

Promised

This read only field is the total value of promised payment transactions and promise contact amounts. Collect! first looks for all transactions with a Payment Date matching the viewed day but no Posted Date entered. If Omit from Daily Cash is not flagged, the amounts in the To Us or Direct fields are totaled.

Next Collect! looks at all contacts of type Promise with a Due Date matching the viewed daysheet. If the Promise contact is not marked done, the value in the Amount field of the Promise contact is added to the total Promised.

Number

This read only field is the number of all accounts listed today. Collect! counts the number of accounts whose Listed Date matches the viewed day and displays the total number of accounts in the Number field.

Value

This read only field is the total of the Original Principal and Original Interest amount for each account whose Listed Date matches the viewed day. If a judgement has been entered on the account, then the Judgement Principal and Judgement Interest are used in the totals and the Original Principal and Original Interest prior to the Judgement Date are ignored.

Contacts Done

This read only field is the total of all contacts with a Due Date that matches the viewed day that are not Letter type contacts. Collect! scans the contacts list for all contacts excluding letter type contacts and places the total number of contacts in this Done field.

This field label may be a bit misleading as it does not mean contacts that have been marked done.

Remaining Contacts

This read only field is the total of all contacts with a Due Date that matches the viewed day that are not Letter type contacts and have NOT been completed. Collect! scans the contacts list for all contacts excluding Letter type contacts. Collect! places the total number of remaining contacts in this Remaining field.

Mail

Mail Done. This read only field is the total number of all Letter type contacts with a Due Date that matches the viewed day. Collect! scans the contacts list for all Letter type contacts to include in this total.

This field label may be a bit misleading as it does not mean Letter contacts that have been marked done.

Remaining Mail

This read only field is the total of all Letter type contacts with a Due Date that matches the viewed day that have NOT been completed. Collect! scans the contacts list for Letter type contacts. Collect! places the total number of remaining in progress Letter contacts in this Remaining field.

Transactions

Select the Transactions button to display the list of all Debtor transactions whose Posted Date matches the date of the viewed day. If there are no transactions with a matching Posted Date, Collect! will prompt you to clear the search criteria. If you select No, you will be returned to the Day form. If you select yes, Collect! will display a list of all transactions entered in Collect! regardless of the Posted Date.

Payments

Select the Payments tab to display the list of all Client Payments whose Payment Date matches the date of the viewed day. If there are no payments with a matching payment date, Collect! will prompt you to clear the search criteria. If you select No, you will be returned to the Day form. If you select yes, Collect! will display a list of all payments entered in Collect! regardless of the Payment Date.

Promises

Select the Promises button to display the list of all debtor transactions whose Payment Date matches the date of the viewed day with no Posted Date entered on the transaction.

Promise transactions are used by credit grantors, while third party collections use the Promise Contact method. If you are not familiar with the promise transaction method, you will probably not have any transactions posted without a Payment Date. Collect! will prompt you to clear the search criteria. If you select No, you will be returned to the Day form. If you select yes, Collect! will display a list of all transactions entered in Collect! regardless of the Posted Date.

New Listings

Select the New Listings button to display the list of all debtor accounts whose Listed Date matches the date of the viewed day. If there are no accounts with a matching Listed Date, Collect! will prompt you to clear the search criteria. If you select No, you will be returned to the Day form. If you select yes, Collect! will display a list of all debtors entered in Collect! regardless of the Listed Date.

Contacts

Select the Contacts tab to display the list of all contacts whose Due Date matches the date of the viewed day. If there are no contacts with a matching Due Date, Collect! will prompt you to clear the search criteria. If you select, No you will be returned to the Day form. If you select yes, Collect! will display a list of all contacts entered in Collect! regardless of the Due Date.

Help

Select this button for help on the Daysheet form and links to related topics.

Recalculate

Select this button to recalculate totals for all totals on the Daysheet form. This only works in your active database. You cannot Recalculate in the Archive database.

OK

Select this button to go to the previous form.

<<

Select this button to go to the previous Daysheet.

>>

Select this button to go to the next Daysheet.

Delete

This button is visible only on the list of all Daysheets. Select this to delete the highlighted item from the database.

Edit

This button is visible only on the list of all Daysheets. Select this to open and edit the highlighted item.

Cancel

This button is visible only on the list of all Daysheets.

See Also

- Daysheet Basics - Introduction/Accessing
- Recalculate Daysheets
- Create New Daysheet