How To Select Multiple Records From Lists

You can Select, Cancel a Selection, Add or Edit records.

Using The Spacebar

When you are in a list, you can use the arrow keys to move onto a record. Then use the spacebar to select or deselect the record. The selected record is highlighted in yellow as you press the spacebar. Deselecting removes the yellow highlight.

After a record is selected, it is highlighted in blue. Only the currently selected record is highlighted in yellow when you are selecting a group of records. You can tell that a record is tagged when you see the blue highlight.

Clearing A Selection

Pull down the Edit menu and choose Clear Tags to deselect records. The blue highlight will disappear.

Using Keys

Use keys and combinations to work in lists.

Moving in the list:

Up and Down arrow keys scroll by record.

PgUp and PgDn scroll by pages.

Ctrl+Home go to the start of the list.

Ctrl+End go to the end of the list.

Esc (Escape) exits.

Find

To Find a record:

Type the information you are looking for.

Press Tab or Shift+Tab to shift to a different field.

Select

To Select a record from the list:

Select a record and press Enter.

Cancel

To Cancel the current record selection:

Press the Esc (Escape) key.

Add New

To Add a record:

Select the place where you want the record added.

Press F3.

The new record will be added to the list after the record you selected.

Edit Existing

To Edit a record in the list:

Select a record and press F4.

Display Detail

To View the form for a record in the list:

Select a record and press F5.

Using The Mouse

Use the mouse, scroll bar and menu choices to work in a list.

Moving in the list using the scroll bar:

Click on the up arrow to scroll up one record.

Click on the down arrow to scroll down one record.

Click above the scroll bar highlight to page up.

Click below the scroll bar highlight to page down.

Left click outside of the form to close it.

Select

To Select a record from the list:

Select the record you want, and select the left button on the selected record. This will open the record.

Cancel

To Cancel the current record selection:

Left click outside of the choice.

Add New

To Add a record:

Select the place where you want the record added.

Click the left button on "Edit" on the menu bar.

Click the left button on "Add" in the Edit menu.

The new record will be added to the list after the record you selected.

Edit Existing

To Edit a record in the list:

Select the record you want to edit.

Click the left button on "Edit" on the menu bar.

Click the left button on "Edit" in the Edit menu.

Select Related Information

Press F2 to select from a list. When the list is displayed, start typing to find the item you want to choose.

If you don't want to display the list, simply type a few characters and press Enter. If what you typed matches an existing entry in the list, it will be accepted. If it doesn't quite match, the list will pop up to give you a chance to confirm your entry.

See Also

- Keyboard Tips
- New User Basics