Detailed Field Information Related Information Examples & Tutorials
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Credit Bureau Setup

You can send credit reports to major credit reporting agencies using the Metro 2 (426 character format) standard. Each reporting bureau requires specific ID codes to identify your company. Please discuss the requirements with your credit reporting agency.


Credit Bureau Setup form

Once you start reporting to the credit bureaus, the Debtor's file number must not change while the account is being reported on.

warning.gif WARNING: Reporting credit is a legal matter. You are responsible for ensuring that the information you are sending is accurate and complete. Do not report credit without being ABSOLUTELY SURE about your legal rights and the legal rights of the person or entity you are reporting.

Credit Reporting Agencies

Collect! provides for reporting to the three major credit reporting agencies:

Trans Union

Experian

Equifax

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Reporting Credit With Collect!

When you setup your credit bureau reporting correctly, Collect! takes care of all the details by automatically scheduling a Metro contact for each debtor that you want to report. After you report, Collect! forwards this contact for the next reporting period. Collect! tracks changes in the debtor's profile for credit bureau purposes and reports the correct codes to the bureau.

tip.gif Please refer to Credit Report Details for more information. This form is accessed from the Debtor screen. It is where you keep track of the debtor's status for credit reporting purposes.

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Default Values

It is important to fill in all fields for the credit bureau(s) of your choice in the Credit Bureau Setup form. USE THE DEFAULT VALUES listed below, if you have not been supplied an actual value from your credit bureau.

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Control Number

The Program Identifier or Control Number contains a unique identification number assigned to you by the credit reporting agency.

Unless otherwise specified, fill this field with 00001. (Alpha-numeric, length 5)

Your unique subscriber codes will be placed at the top of the file that Collect! creates for you to send to the credit bureau.

If reporting to Experian, place the D-Number into the Control Number field.

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Uc

TRANS UNION PROGRAM IDENTIFIER

This is a unique number assigned to you by the credit reporting agency.

Unless otherwise specified, fill this field with 00001. (Alpha-numeric, length 5)

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Wco

EXPERIAN PROGRAM IDENTIFIER

This is a unique number assigned to you by the credit reporting agency.

Unless otherwise specified, fill this field with 00001. (Alpha-numeric, length 5)

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Xco

EQUIFAX PROGRAM IDENTIFIER

This is a unique number assigned to you by the credit reporting agency.

Unless otherwise specified, fill this field with 00001. (Alpha-numeric, length 5)

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Credit Grantor

This is called the Subscriber Code in Trans Union terminology. (Alpha numeric, length 10)

This is called the Subscriber Code in Experian terminology. (Alpha numeric, length 10)

This is called the Membership Number in Equifax terminology. For Equifax subscribers, enter the 10 character ID code provided by Equifax here. (Alpha numeric, length 10)

Your unique subscriber codes will be placed at the top of the file that Collect! creates for you to send to the credit bureau.

If reporting to Equifax and/or Trans Union, place the Subscriber ID they give you into the Credit Grantor field.

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Ug

TRANS UNION CREDIT GRANTOR

This is called the Subscriber Code in Trans Union terminology. (Alpha numeric, length 10)

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Wg

EXPERIAN CREDIT GRANTOR

This is called the Subscriber Code in Experian terminology. (Alpha numeric, length 10)

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Xg

EQUIFAX CREDIT GRANTOR

This is called the Membership Number in Equifax terminology. For Equifax subscribers, enter the 10 character ID code provided by Equifax here. (Alpha numeric, length 10)

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Center Code

The Computer Center Code uniquely identifies which data processing center generated the tape.

Unless otherwise specified fill with 001. (Alpha numeric, length 3)

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Uce

TRANS UNION COMPUTER CENTER CODE

The Computer Center Code uniquely identifies which data processing center generated the tape.

Unless otherwise specified fill with 001. (Alpha numeric, length 3)

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Wce

EXPERIAN COMPUTER CENTER CODE

The Computer Center Code uniquely identifies which data processing center generated the tape.

Unless otherwise specified fill with 001. (Alpha numeric, length 3)

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Xce

EQUIFAX COMPUTER CENTER CODE

The Computer Center Code uniquely identifies which data processing center generated the tape.

Unless otherwise specified fill with 001. (Alpha numeric, length 3)

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Area Code

The Area Code is used only if the data processing center produces files for more than one location. It contains an identity code, which should be developed by the subscribe for the location whose data is being reported.

Unless otherwise specified fill with 001. (Alpha numeric, length 3)

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Ua

TRANS UNION AREA CODE

The Area Code is used only if the data processing center produces files for more than one location. It contains an identity code, which should be developed by the subscribe for the location whose data is being reported.

Unless otherwise specified fill with 001. (Alpha numeric, length 3)

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Wa

EXPERIAN AREA CODE

The Area Code is used only if the data processing center produces files for more than one location. It contains an identity code, which should be developed by the subscribe for the location whose data is being reported.

Unless otherwise specified fill with 001. (Alpha numeric, length 3)

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Xa

EQUIFAX AREA CODE

The Area Code is used only if the data processing center produces files for more than one location. It contains an identity code, which should be developed by the subscribe for the location whose data is being reported.

Unless otherwise specified fill with 001. (Alpha numeric, length 3)

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Identification #

The Identification Number is used to uniquely identify a credit grantor. Report your internal code to identify each branch, office and/or credit center where information is verified. This number must be unique and at least five digits long. Note that the entire field should never be zero, blank or 9 filled. This field must be consistent on a month to month basis. Notify your credit bureau representative before changing this code.

Unless otherwise specified fill with 0000001. (Alpha numeric, length 7)

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UID

TRANS UNION IDENTIFICATION #

The Identification Number is used to uniquely identify a credit grantor. Press F1 for details.

Unless otherwise specified fill with 0000001. (Alpha numeric, length 7)

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Wid

EXPERIAN IDENTIFICATION #

The Identification Number is used to uniquely identify a credit grantor. Press F1 for details.

Unless otherwise specified fill with 0000001. (Alpha numeric, length 7)

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Xid

EQUIFAX IDENTIFICATION #

The Identification Number is used to uniquely identify a credit grantor. Press F1 for details.

Unless otherwise specified fill with 0000001. (Alpha numeric, length 7)

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File Location

When the *.001 files are created, they will be placed

in the CV11\bin\cbr folder.

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Report

This is the name of the summary report listing all Debtors sent to the credit bureaus. The default report lists Debtor name, principal, owing etc. You can edit the report to suit your needs.

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Inhibit Phone Numbers

Switch ON 'Inhibit phone numbers' to prevent Collect! from sending phone numbers to the credit bureau. The output file will contain all zeroes in the phone number position. This ensures debtor privacy if you have unlisted phone numbers in your database. This is a global setting, it cannot be set on an individual account basis.

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Delay Report

When you first report credit on an account, you can schedule for the report to be sent later, rather than immediately. The date can be changed manually.

To delay reporting, put a check in the box by pressing the spacebar or left-clicking with your mouse. The Delay Days field will now be visible for you to enter the number of days you wish to delay before sending this report.

To have reporting start immediately, leave the box empty.

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Delay Days

When you switch ON 'Delay report' you can optionally select the amount of days you would like to delay by putting in the numbers in this box.

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Report As Credit Grantor

When this is switched ON with a check mark, the Delinquency Date is used to report the Date of Occurrence for all status codes except 4, 10, 13 and 61 to 68. In those cases, the date the Contact was scheduled is sent as the date of occurrence.

When you leave this switch OFF, the Date of Occurrence is always taken from the Delinquency Date, regardless of status code. Leave this switch OFF if you are operating a Collection Agency.

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Report All Accounts

When this is switched ON with a check mark, Collect! will report all debtors in your database that have been setup for credit bureau reporting. With this box unchecks, Collect! will only report accounts that have been changed.

tip.gif This box is on by default to comply with the 2016 USA reporting requirements change requiring
all accounts to be included in a credit report.

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Report By Industry

Enter the Industry Code you wish to include in this report. Only Debtors with this setting in the Credit Report Details Reporting Industry field will be processed for reporting.

This enables you to keep all your Collections accounts together in one report and all your Mortgage Loan accounts in a different report, for instance.

Please refer to How To Setup Credit Bureau Reporting for more details.

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Report Charged Date

Switch this ON to report the Charged Date instead of the Listed Date as the credit bureau report's Date Opened. This switch works when you are reporting as a credit grantor. The 'Credit Grantor' switch is enabled through the System menu. Select Company Details from the drop-down choices to open the Company Details form and switch on 'Credit Grantor' if this applies to you.

tip.gif If you do not enter a Delinquency Date, Collect! automatically uses the Charged Date for credit bureau reporting. Also Collect! automatically reports the Charged Date when you are reporting NSF checks. You do not need to switch on 'Report Charged Date'.

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No Posted Date Mods Delinquency

When this is switched ON, Collect! uses the Payment Date of the promise transaction as the Delinquency Date rather than allowing the default 30 day delay in determining delinquency.

tip.gif This is used only in Credit Grantor mode.

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Report Client Account Number

By default, Collect! uses the Debtor File Number as the ID for credit bureau reporting. It is recommended that you leave Report Client Account Number switched OFF and let Collect! report using the Debtor File Number, unless you are sure you need to do otherwise.

When this switch is ON, the Client Account Number field (Acct on the Debtor form) is transmitted as the account identifier to the Credit Bureaus.

Please refer to How To Setup Credit Bureau Reporting for details.

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Report Owing In Past Due

Switch this ON with a check mark to report the Debtor's Owing in the Past Due position of the CBR file. Normally, this field is zero filled if you are not a credit grantor, but you can use this switch to fill it with the Owing.

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New Bus - Ignore Reporting Owing

This field applies to the 'Prepare Accounts for Credit Bureau Reporting' batch processes. If this field is checked, then debtors being reported for the first time will not be enabled if their owing is less than the value in the LESS THAN field.

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Less Than

This field is used by the NEW BUS - IGNORE REPORTING OWING field above and only applies to the 'Prepare Accounts for Credit Bureau Reporting' batch processes. If the above field is checked, then debtors being reported for the first time ill not be enabled if their owing is less than the value in this field.

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Help

Press this button for help on the Credit Bureau Setup form and links to related topics.

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Defaults

When reporting a Debtor to the Credit Bureaus, there are certain settings that need to be reported to the bureaus.

Select this button to display the Credit Report Preferences form where you can choose default credit reporting settings. When you flag a Debtor to be reported to the Credit Bureau, these default settings will automatically apply to the Debtor.

You can override these defaults on an individual Debtor level through the Credit Report Details dialog. To access this dialog, select the CBR tab on the Debtor form.

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Cancel

Selecting this button will ignore any changes you have made and return you to the previous form.

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OK

Selecting this button will save any changes you may have made and return you to the previous form.

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See Also

- How To Run A Credit Bureau Report
- Credit Bureau Reporting Topics
- Credit Reporting Functional Description

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