This section of the Company Details form enables you
to enter several settings at the global level to be used by
Collect! for calculations and reporting. These are
This switch is used for credit reporting and changes some
functionality on the debtor records. Switch it ON with a
check mark if you are a Credit Grantor. Leave it OFF if you
are operating a Collection Agency.
If you are unsure, please leave this switched OFF, or check
with your CBR representative to verify whether or not you
are reporting as a Credit Grantor. Many aspects of Collect!'s
financial calculations and credit reporting depend on this
switch being set accurately.
With this switch checked, the following areas are affected:
1. Collect! will handle Delinquent Dates automatically
when posting transactions.
2. Whenever an account is recalculated, Collect! will add a
line to the notes of any debtor with revolving compound
interest set to Amortized. This note line will display
the dollar value to bring the account to current.
3. Collect! will use the 30/60/90 values shown for the
Debtor when setting the Credit Reporting status of
the account. These are visible when 'Show 30/60/90'
is switched ON in the debtor's Financial Detail form.
4. The debtor information output to file for credit bureau
reporting will follow the specifications for reporting as
a Credit Grantor.
FOR CBR: When the Credit Grantor switch is ON, you
may go into Client Settings and switch OFF 'Send
client details to bureaus' as this is not required when
you are reporting as a credit grantor.
The Credit Grantor switch is referenced in reports by using
the code @cd.cg
ON value = 4
With this switch ON, when a statement is generated, the
transactions referenced in the statement are locked to
Read Only. This prevents editing or deleting of these
transactions after the statements are generated.
With this switch ON, Collect! will also skip transactions
already connected to an invoice line record, thus
preventing a transaction from being on an invoice more
If you ever come across a transaction and all
the fields are "greyed out," this means that
this transaction is on a statement currently in
your system. You can return to this form,
uncheck this to switch it OFF, correct or
delete your transaction and regenerate your
statement. However, a better solution would
be to leave the switch ON, post a new correct
transaction and then post a transaction to off
balance the amount of the erroneous one.
The Closed Accounting switch is referenced in reports by using
the code @cd.ca
ON value = 2
Statement Uses Payment Date
By default, Collect!, uses the transaction POSTED DATE
to see if it fits into the date range when generating
invoice/statements. If you would rather use the transaction
PAYMENT DATE, just switch that ON here. Remember that
this is on a go forward basis. So, only statements generated
from now on will use the Payment Date.
The Statement Uses Payment Date switch is referenced in
reports by using the code @cd.supd
ON value = 1
Roll Overpayment Through Trust
This switch affects the behavior of statements and trust
reports when dealing with client overpayments, refunded
commissions and NSFs.
This switch is designed specifically for our Australian
customers, whose country has very demanding trust
account laws and auditing practices. When using this
switch, please test and verify that the results are as
When this switch is ON,
1. Net Remit Clients
If a client overpays (or we refund a fee or record an NSF),
a) If the overpayment amount can be covered by the amount
received to us that is in the trust account, then we simply send
the money back to the client.
b) If the amount held in trust from to us payments is less than
the amount we need to send the client including overpayment,
then the full amount of To Us is sent to them, and any remaining
credit appears as a negative value in the 30 day field.
2. Gross Remit Clients
The current statement's TOTAL field shows the SUBTOTAL
minus PAYMENTS plus the TOTAL from the previous
For Gross Remit clients, the 30 DAYS field shows the TOTAL
from the previous statement.
a) If a Client owes the agency from previous statements, the
amount is totaled into the 30 days field as a POSITIVE value.
b) If a Client overpays or has additional money coming to
them from previous statements, the amount is totaled in
the 30 days field as a NEGATIVE value.
30 DAYS = Previous TOTAL (positive or negative)
TOTAL = SUBTOTAL - PAYMENTS + 30 DAYS
This switch requires special statement reports
and a modified trust report. Please request these
from Comtech if you intend to use this switch.
The Roll Overpayment Through Trust
switch is referenced in reports by using
the code @cd.rott. ON value = 8.
Switch this ON to display currency symbols, (e.g. dollar
signs, denarii, pounds, francs), in your reports and letters
and in Collect! forms. When this is switched ON, Collect!
uses the Regional Settings in your Windows
system. (Default format, $99,999.99. Yours may be different,
depending on your global region.) Set up your regional settings
to show your currency symbols. Then, with ' Multi Currency' ON,
Collect! reads these regional settings to determine how to
display your numbers.
With this switch OFF, you manually control how you display
your numbers in reports and letters.
If you are in a situation where funds come to you
in different currencies, this switch allows you to
keep track of them visually. Switching this ON
displays multiple currency fields on several
different forms. You will notice additional fields
on Financial Detail, Transaction, and
Invoice/Statement. The information in these
currency fields can be pulled into reports and
letters but Collect! does not do exchange rate
calculations at present.
The Multi Currency switch is referenced in reports by
using the code @cd.mc
ON value = 1
Select the currency to use for your accounts.
Currently this is for your information.
This is the Last Client number that was used when you
created a new client. Collect! updates this number
whenever you create a new client. This can be set
manually, but you must be careful not to end up with
duplicate client numbers.
If you want to change the Client Number sequence, you
need only change this number. Collect! uses this number
to determine the next available Client ID number. Change
the number if you delete a Client and want to reuse their
ID number. You should never allow two Clients to have the
same ID number.
The Last Client field holds up to 8 digits and is referenced
in reports by using the code @cd.lc
This is your Tax registration ID number. It is printed on
statements and invoices. Every time you issue a receipt
or charge for the tax on your commissions, you have to
include your Tax #. If you do not charge tax, you probably
don't need this field.
The Tax # field is 30 alpha-numeric characters and is
referenced in reports by using the code @cd.ta
- Company Details