Single ACH Transaction

The Single ACH Transaction form enables you to process one time only ACH payments through Billing Tree Service in Collect!. You can update Debtor information, create a Cosigner instead, enter the banking details and amount of the payment, enter a payment date, and add a convenience fee to the payment.

Single ACH Transaction

When you post a single ACH payment through Billing Tree Service, the payment is posted in Collect! and processed immediately by Billing Tree. A transaction for the convenience fee is also posted in Collect! and processed, if you elected to charge the convenience fee.

When you run Reconcile ACH History, Collect! processes NSF reversals and enters any payments not yet posted in Collect!. Whenever you run a reconcile, Collect! also sends any recurring ACH payments that have come due today and Billing Tree sends whatever transactions it has queued on to ACHNow to complete the bank drafts. So you should run Reconcile ACH History on a daily basis.

Recurring ACH Payments through Billing Tree Service are not processed by Billing Tree until you run Reconcile ACH History.

To use Billing Tree Serivce for ACH payments in Collect!, you must have an ACHNow Web Service account set up with Billing Tree.

Name

Enter the payer's name if it is different from the name already displayed for you.

By default, this field is filled with the Name from the Debtor form. You can edit this name as needed for this transaction. If you choose to save this information, Collect! will update the Debtor for you. If you select "To Cosigner," Collect! will create a new Cosigner for you.

Address

Enter the payer's Street Address. By default, this field is filled from the Debtor form.

By default, this field is filled with the Address from the Debtor form. You can edit this as needed for this transaction. If you choose to save this information, Collect! will update the Debtor for you. If you select "To Cosigner," Collect! will create a new Cosigner for you.

Address 2

This is an optional second Address line. By default, this field is filled from the Debtor form.

By default, this field is filled with the second Address line from the Debtor form. You can edit this as needed for this transaction. If you choose to save this information, Collect! will update the Debtor for you. If you select "To Cosigner," Collect! will create a new Cosigner for you.

City

Enter the payer's City. By default, this field is filled from the Debtor form.

By default, this field is filled with the City from the Debtor form. You can edit this as needed for this transaction. If you choose to save this information, Collect! will update the Debtor for you. If you select "To Cosigner," Collect! will create a new Cosigner for you.

State

Enter the payer's two character State code. By default, this field is filled from the Debtor form.

By default, this field is filled with the State code from the Debtor form. You can edit this as needed for this transaction. If you choose to save this information, Collect! will update the Debtor for you. If you select "To Cosigner," Collect! will create a new Cosigner for you.

ZIP

Enter the payer's ZIP code. By default, this field is filled from the Debtor form.

By default, this field is filled with the ZIP code from the Debtor form. You can edit this ZIP as needed for this transaction. If you choose to save this information, Collect! will update the Debtor for you. If you select "To Cosigner," Collect! will create a new Cosigner for you.

Phone

Enter the payer's Phone number. By default, this field is filled from the Home phone number on the Debtor form.

By default, this field is filled with the Home phone from the Debtor form. You can edit this as needed for this transaction. If you choose to save this information, Collect! will update the Debtor for you. If you select "To Cosigner," Collect! will create a new Cosigner for you.

Routing

Enter the Routing number for the Bank that this ACH payment will be drawn from. This is a 9 digit number and must match the routing number of the payer's bank.

When this transaction is processed, Collect! stores this information to the Debtor Detail, or to the Cosigner, if you choose "Save bank information."

Acct #

Enter the payer's Bank Account Number. This must be the account that the ACH payment will be drawn from.

When this transaction is processed, Collect! stores this information to the Debtor Detail, or to the Cosigner, if you choose "Save bank information." .

Type

Select the Type of bank account from the pick list provided. These are the account types that you can process through Billing Tree and ACHNow.

When this transaction is processed, Collect! stores this information to the Debtor Detail, or to the Cosigner, if you choose "Save bank information."

Bank

Enter the name of the Bank this ACH payment will be drawn from.

When this transaction is processed, Collect! stores this information to the Debtor Detail, or to the Cosigner, if you choose "Save bank information."

Save Bank Information

Select this option with a check mark if you want to update your records with the information you have filled in for this transaction. You can save the information to the Debtor or create a new Cosigner.

To Debtor

Select this option with a dot to save the updated Debtor information from this transaction. This option will update the information on the Debtor account and in the Debtor Detail, if you choose "Save bank information."

To Cosigner

Select this option with a dot to save the updated Payer information from this transaction. This option will create a new Cosigner with Class "ACH Payer," if you choose "Save bank information." Personal information and bank information will be stored in the Cosigner fields,

Amount

Enter the Amount of the ACH payment you are about to process.

Date

Select the payment Date of the ACH payment you are about to process.

Fee

This field displays the amount of the Convenience Fee.

This field is Read Only. The amount is set in the Transaction Type that you set up to use for your ACH convenience fees. Please refer to ACH Payments Setup for details.

You must enable convenience fees for each client or this field will be empty. Please refer to Client Settings for details.

Apply Fee

Switch this ON with a check mark to charge an ACH convenience fee when this payment is processed.

If you have not enabled convenience fees for this Debtor's Client, then the Apply Fee field will be greyed out. Please refer to Client Settings for details.

Total

This is the total amount that will be drawn from the bank account used for this transaction. This includes the amount for the convenience fee, if you elected to charge this fee.

In Collect!, the fee transaction is posted separately from the payment amount. The Total displayed is the sum of both the payment and the fee transactions posted to the account for this Billing Tree transaction.

Password

This is your Billing Tree ACH Password. Collect! fills this in for you automatically after you have entered it for the first time for the current session.

Help

Select the HELP button for Help on Single ACH Transaction and related topics.

Cancel

Select the CANCEL button to close this form without submitting the payment to Billing Tree.

Submit

Select the SUBMIT button when you are sure that you have entered all the required information correctly for the payment you are about to process.

When you select SUBMIT, the payment will be posted in Collect! and processed by Billing Tree.

Don't forget to run Reconcile ACH History each day to process whatever transactions Billing Tree has in its queue, inlcuding any recurring ACH payments that may have come due. When you run your reconcile, Collect! will also process reversals for any previous payments that have gone NSF.

Transaction Details

After you have successfully processed a single ACH payment, you can view the resulting ACH payment transaction posted in Collect!, as well as the convenience fee, if applicable. The Transaction Detail tab contains the banking details. You will also see Billing Tree's tracking information and confirmation number.

NSF Payments

When you reconcile ACH history, Collect! posts a reversal for any payments that are returned as NSF. The convenience fee payment is also reverserd.

See Also

- Billing Tree Service Topics