Recurring ACH Payments

The Recurring ACH Payments form enables you to schedule recurring payments for processing through Billing Tree Service in Collect! and to view an existing recurring payment schedule. You can update Debtor information, create a Cosigner instead, enter the bank account details and amount of the payments, and enter the frequency and the number of times you would like this recurring payment to be posted.

As soon as the Recurring ACH Payments form opens, Collect! queries to see if there is already a recurring payment schedule set up for this account. If one exists, then the bank account, financial and scheduling details are filled in for you.

Recurring ACH Payments

You can create a new payment schedule by deleting the existing one, if one exists. You can only have one recurring payment schedule at any given time for each account.

Recurring Plan Exists Already

When you schedule recurring ACH payments for processing through Billing Tree Service, Collect! posts a transaction for each payment, with Payment Dates entered according to the payment schedule you set up. If you elected to charge a convenience fee, Collect! willl post this fee when each payment is reconciled. To complete the submission to Billing Tree, you must run Reconcile ACH History on a daily basis. When you run a reconcile, Collect! sends all payments that have come due since your last reconcile date and Billing Tree sends whatever transactions it has queued on to ACHNow to complete the bank drafts.

Recurring ACH Payments through Billing Tree Service are not processed until you run Reconcile ACH History. Convenience fees are also posted when you run your reconcile.

To use Billing Tree Service for ACH payments in Collect!, you must have an ACHNow Web Service account set up with Billing Tree.

Name

Enter the payer's name if it is different from the name already displayed for you.

By default, this field is filled with the Name from the Debtor form. You can edit this name as needed for this transaction. If you choose to save this information, Collect! will update the Debtor for you. If you select "To Cosigner," Collect! will create a new Cosigner for you.

Address

Enter the payer's Street Address. By default, this field is filled from the Debtor form.

By default, this field is filled with the Address from the Debtor form. You can edit this as needed for this transaction. If you choose to save this information, Collect! will update the Debtor for you. If you select "To Cosigner," Collect! will create a new Cosigner for you.

Address 2

This is an optional second Address line. By default, this field is filled from the Debtor form.

By default, this field is filled with the second Address line from the Debtor form. You can edit this as needed for this transaction. If you choose to save this information, Collect! will update the Debtor for you. If you select "To Cosigner," Collect! will create a new Cosigner for you.

City

Enter the payer's City. By default, this field is filled from the Debtor form.

By default, this field is filled with the City from the Debtor form. You can edit this as needed for this transaction. If you choose to save this information, Collect! will update the Debtor for you. If you select "To Cosigner," Collect! will create a new Cosigner for you.

State

Enter the payer's two character State code. By default, this field is filled from the Debtor form.

By default, this field is filled with the State code from the Debtor form. You can edit this as needed for this transaction. If you choose to save this information, Collect! will update the Debtor for you. If you select "To Cosigner," Collect! will create a new Cosigner for you.

ZIP

Enter the payer's ZIP code. By default, this field is filled from the Debtor form.

By default, this field is filled with the ZIP code from the Debtor form. You can edit this ZIP as needed for this transaction. If you choose to save this information, Collect! will update the Debtor for you. If you select "To Cosigner," Collect! will create a new Cosigner for you.

Phone

Enter the payer's Phone number. By default, this field is filled from the Home phone number on the Debtor form.

By default, this field is filled with the Home phone from the Debtor form. You can edit this as needed for this transaction. If you choose to save this information, Collect! will update the Debtor for you. If you select "To Cosigner," Collect! will create a new Cosigner for you.

Routing

Enter the Routing number for the Bank that this ACH payment will be drawn from. This is a 9 digit number and must match the routing number of the payer's bank.

When this transaction is processed, Collect! stores this information to the Debtor Detail, or to the Cosigner, if you choose "Save bank information."

Acct #

Enter the payer's Bank Account Number. This must be the account that the ACH payment will be drawn from.

When this transaction is processed, Collect! stores this information to the Debtor Detail, or to the Cosigner, if you choose "Save bank information." .

Type

Select the Type of bank account from the pick list provided. These are the account types that you can process through Billing Tree and ACHNow.

When this transaction is processed, Collect! stores this information to the Debtor Detail, or to the Cosigner, if you choose "Save bank information."

Bank

Enter the name of the Bank this ACH payment will be drawn from.

When this transaction is processed, Collect! stores this information to the Debtor Detail, or to the Cosigner, if you choose "Save bank information."

Save Bank Information

Select this option with a check mark if you want to update your records with the information you have filled in for this transaction. You can save the information to the Debtor or create a new Cosigner.

To Debtor

Select this option with a dot to save the updated Debtor information from this transaction. This option will update the information on the Debtor account and in the Debtor Detail, if you choose "Save bank information."

To Cosigner

Select this option with a dot to save the updated Payer information from this transaction. This option will create a new Cosigner with Class "ACH Payer," if you choose "Save bank information." Personal information and bank information will be stored in the Cosigner fields,

Amount

Enter the Amount of the recurring ACH payment you are about to process.

Fee

This field displays the amount of the Convenience Fee.

This field is Read Only. The amount is set in the Transaction Type that you set up to use for your ACH convenience fees. Please refer to ACH Payments Setup for details.

You must enable convenience fees for each client or this field will be empty. Please refer to Client Settings for details.

Apply Fee

Switch this ON with a check mark to charge an ACH convenience fee when this payment is processed.

If you have not enabled convenience fees for this Debtor's Client, then the Apply Fee field will be greyed out. Please refer to Client Settings for details.

Total

This is the total amount that will be drawn from the bank account for each ACH payment in this schedule. This includes the amount for the convenience fee, if you elected to charge this fee.

In Collect!, the fee transaction is posted separately from the payment amount. The Total displayed is the sum of both the payment and the fee transactions posted to the account for each Billing Tree transaction in this payment schedule.

If there is already a recurring ACH payment schedule set up for this account, this field will be populated with the payment amount when you open the Recurring ACH Payments form.

Frequency

Select the payment frequency from the pick list attached to this field.

If there is already a recurring ACH payment schedule set up for this account, this field will be populated with the payment frequency when you open the Recurring ACH Payments form.

Next

Select the date for the first payment in your recurring schedule.

If there is already a recurring ACH payment schedule set up for this account, this field will be populated with the date of the next scheduled payment when you open the Recurring ACH Payments form.

Remaining

Enter the number of recurring payments you wish to schedule.

If there is already a recurring ACH payment schedule set up for this account, this field will be populated with the number of payments remaining when you open the Recurring ACH Payments form.

Password

This is your Billing Tree ACH Password. Collect! fills this in for you automatically after you have entered it for the first time for the current session.

Delete Recurring Schedule

Select this option to delete the existing recurring ACH payment schedule. This will remove all the future dated transactions posted in Collect! for this payment schedule.

The Promise contact for this payment schedule will be marked as "Stopped" but it will remain In Progress for your attention.

The Billing Tree Review marking the end of the payment schedule will have its Due Date changed to the Date you deleted the recurring schedule.

If you have ACH Notification letters scheduled as part of this recurring payment schedule, they will be deleted from your letter queue.

Cancel

Select the CANCEL button to close this form without setting up your recurring ACH payment schedule.

Help

Select the HELP button for Help on Recurring ACH Payments and related topics.

Submit

Select the SUBMIT button when you are sure that you have entered all the required information correctly for the ACH payment schedule you are about to process.

When you select SUBMIT, the recurring payment request will be processed and Collect! will display a message for you with the results.

Payments are not processed until they have been forwarded to Billing Tree when you run Reconcile ACH History. Don't forget to run Reconcile ACH History each day to send all payments that have come due since your last reconcile date to Billing Tree and to send whatever transactions Billing Tree has queued on to ACHNow to complete the bank drafts.

Promise Details

When you schedule recurring ACH payments, Collect! creates a Promise with the payment details so that you can still manage your accounts using the built-in functionality for automatically managing promises.

When you reconcile, Collect! will update the Promise automatically so that it remains current and correct for the duration of your payment schedule.

If you delete a recurring schedule, the Promise contact will be marked as "Stopped" but it will remain In Progress for your attention.

REVIEW DETAILS

When you schedule recurring ACH payments, Collect! creates a Review with a Due Date matching the last Payment Date in your payment schedule.

If you delete a recurring schedule, the Billing Tree Review marking the end of the payment schedule will have its Due Date changed to the Date you deleted the recurring schedule.

Transaction Details

After you have successfully scheduled recurring ACH payments, you can view the resulting ACH payment transactions posted in Collect!. Each transaction has a Payment Date calculated from the values in the Frequency, Next and Remaining fields. The Transaction Detail tab of each transaction contains the banking details. When you run Reconcile ACH History, any payments that have come due will be processed. Convenience fees will be posted, if applicable. When the payment has been processed successfully by Billing Tree, you will also see Billing Tree's tracking information and confirmation number.

Recurring ACH Payments through Billing Tree Service are not processed by Billing Tree until you run Reconcile ACH History.

EFT Notices Details

If you set up and enabled ACH authorization and notification letters in the EFT Notices Setup form, Collect! will create a letter schedule that matches the payment dates in your schedule. Collect! uses the "Days Prior" setting in the EFT Notices Setup to calculate the Due Date for each letter.

If you delete a recurring schedule, Collect! will delete any remaining authorization and notification letters from your letter queue.

NSF Payments

When you reconcile ACH history, Collect! posts a reversal for any payments that are returned as NSF. The convenience fee payment is also reverserd. If you switched ON "NSF cancels recurring payments" in the ACH Payments Setup form, Collect! also removes all details of the recurring ACH payment schedule from the account, including post-dated transactions and EFT notices.

See Also

- Billing Tree Service Topics