How To Setup Check And Gcheck
Collect! allows you to print checks for your clients at month end
or at any other time. You can access this form by pulling down
the Print menu found at the top of the main Collect! dialog. Choose
the Monthly Reports/Checks option. Or choose Month End in the
Main Menu and pick the Print Checks option.
DC Printing Only
This report was printed and tested on HP Laser printers -
Models LaserJet 4L and LaserJet 2100, and a Citizen GSX 140,
which is a dot matrix printer. You will need to contact your bank
with a sample check to see that your printer meets their optical
Your company banking information must be input into the report
body of the Check and the GCheck reports in the appropriately
Printer with Magnetic Ink Cartridge (recommended, but not
necessary if the bank uses an optical reader).
Form #1000 form (can be purchased at most office supply stores),
or online at a number of different retailers.
and look for check paper. You can also find these forms at your local
office supply store.
Data will need to be entered as described below.
You must First Generate Statements before printing checks.
When you print your checks, the date range you print will be the
statement date of the last statements you generated.
Checks will be printed only for those invoices/statements having a
positive value owing, i.e. only where you owe the client money at
the end of month.
This report does not print to screen. If you attempt to print
to screen for testing purposes, you may get error messages. You will
still be able to check your information, though.
If your checks are not centered appropriately, you will need
to refer to the setup details below to give the bank the ability to read
the MICR numbers appropriately. It is very important that these
numbers are positioned correctly. Please refer to the sections at the
end of this document that deal with adjusting these numbers.
Select a range of Clients to print checks for.
Clients with Billing Period: Select the billing period for which
you wish to print checks.
Pick a range to cover in your check printing. Click the small
calendar icon to display the calendar.
When you print invoices/statements, please note that if
you choose to calculate invoices over the period June 1 to June 30,
the invoices/statements will be dated July 1st. Therefore, when
you print the invoices/statements, be sure to choose the 1st of
the next month as the desired print range.
This feature is currently setup for U.S. checks. If you
want to Print Canadian checks, please phone Comtech Systems
for information, as Canadian financial institutions have
Choose the beginning of a date range to include in this report.
Choose the end of a date range to include in this report.
Press this button for Help on the Print Checks dialog and
Links to related topics.
Selecting this will ignore any changes you may have
made and returns you to the previous Screen.
Selecting this will begin the printing process using
the settings you have chosen.
Setup Steps For Check And Gcheck
First, enter your company details in the report as described below.
1. Pull down the Print Menu and choose Customize Printing,
Edit Report Templates.
2. Scroll through the Report Definitions to find Check or GCheck.
Remember, you must enter your company info into BOTH reports.
Click on the Check or GCheck reports to view their definitions.
3. Click anywhere within the Report Body section when the
Report Definition is displayed.
4. The Report Body will be displayed.
5. Enter your bank's name and address into the variables
varbank, varBnkAdd and varBnkAdd2.
6. Enter your bank's Transit (Routing) Number - into the variable
varRoute at the top of the report body, it must be 9 numbers including
dash or hyphen. No other alpha characters.
This number should be EXACTLY 9 characters -- including
dash or hyphen and it MUST be entered.
7. Enter your company's Account Number - into the variable varAccnt.
The formatting is Numbers only and a (Dash or Hyphen) -- no other
alpha characters to a MAXIMUM of 12 -- including any dashes or hyphens.
8. Locate the default line as follows:
These are the dimensions of the check to be printed. If you find that
you need to adjust the placement of the transit number identifier,
this is where an adjustment is made as follows.
Using the Form #1000 form, there is a small calibration
box at the bottom of the check on the form. The transit number
identifier must line up within this box. This may need to be
adjusted. If so, you need only change the top line as
MICR Font Adjustment
Collect! can print two different MICR fonts. If you find that the
default font is not correct for your needs, you will need to
add ,1 to the @CHECK parameters to
use the other available font.
Default is: @CHECK(23,10.5,759,306.2) For instance.
Adjust this to: @CHECK(23,10.5,759,306.2,1)
Notice the addition of the 1 parameter.
Transit Number Identifier Adjustment
1. To move the transit number identifier up or down, change the
second value (in bold font below. It will not be bold in the
For example, to move it down just a bit, you may
modify the second value as follows.
After you change it, test print and see how far it moved.
This value can be incremented by thousands of an inch. You
will have to change and test until it lines up properly.
2. To move the transit number identifier left or right, you
can change the third value in parenthesis.
For example, to move it right just a bit, you may
modify the third value as follows.
When you change the positioning, you would again test
print and see how far the MICR number has moved. This
value can be incremented to the thousands of an inch. You
will have to change and test until it lines up properly.
Test print on a blank piece of paper and hold it over
the Form #1000 form to see where the transit number identifier
lines up. This will save the cost of printing on the check forms
directly for testing purposes.
Now that the Check and GCheck are set up and ready to go,
when you generate your monthly statements, you may print
out your checks for your client from within Collect! on the
professional looking Form #1000 checks. The Check and
GCheck are the quick, easy and professional way to print
- Report Topics Index for many topics related to reports and printing
- How To Take Checks Over The Phone
- Report Sample to view all the sample reports and letters