ACH Step By Step - Part 3 - Recurring Payment Schedule
This topic is part of a step by step series to walk you through
setting up and using Billing Tree Service for posting ACH
payments in Collect!.
When you have proceeded with the steps below, you should:
We will cover:
- Posting a Recurring ACH Payments Schedule
- Save Bank Information
- Transaction Details
- Reconcile ACH History
Posting A Recurring ACH Payments Schedule
You can post an ACH payments schedule for a series of
withdrawals from a payer's bank account to be made at regular
intervals. Collect! will store the bank account and payer information
and convenience fee charges.Transactions for each payment
will be posted in Collect! when you submit the payment schedule
to Billing Tree. This process is completed when you run
Reconcile ACH History to send the transaction to Billing Tree
for processing.
Recurring ACH payments are posted in Collect!
immediately, but they are not sent to Billing Tree until you run
your reconcile. So you must run Reconcile ACH History each
day to process whatever recurring ACH payments you have
posted in Collect!.
1. Select the ACH button on the Debtor screen to access the
ACH Payment Tasks menu.
Select the ACH button
If this is the first time you are accessing this form,
after signing into Collect!, you will be prompted to enter
your ACH Userid and Password.
Billing Tree ACH Password
You can set up different user accounts at
Billing Tree if you need to set different transaction limits for
your Billing Tree operators. Each Billing Tree ACHNow
Web Service account that you set up with Billing Tree will
have a unique Userid and Password.
Once you enter your Userid and Password, they stay in
effect until you sign out of Collect!.
2. When the ACH Payment Tasks menu is displayed, select
the RECURRING PAYMENTS button.
Select the RECURRING PAYMENTS button
This will open the Recurring ACH Payments form.
Recurring ACH Payments
Information from the Debtor Name and Address fields will
be displayed for you. You may notice several other things.
a) Billing Tree requires the two character state code.
b) If you already have banking information for this debtor,
you may see information in the banking fields.
c) "Save bank information" is switched ON and greyed out.
You can select either "To Debtor" or "To Cosigner" but
Collect! has to store the bank account information when you
are using Billing Tree for recurring payments.
d) If you enabled convenience fees for this debtor's client,
you will see convenience fee details.
3. You can fill in other banking and payment details as needed.
If the payer is not the Debtor, you can enter the appropriate
details and select "To cosigner" by placing a dot in the radio
button. Please review the "Save Bank Information" section
in this Help topic.
4. When you are ready to submit the payment schedule, select the
SUBMIT button.
Ready to Submit a Recurring ACH Schedule
5. Collect! lets you know if the ACH payment schedule has
been submitted successfully.
ACH Schedule Configured Successfully
Collect! posts the payment transactions with Payment Dates
entered according to the payment schedule you set up.
ACH Transaction Schedule Posted
Collect! does not post convenience fees until each payment
is processed successfully by Billing Tree.
Recurring ACH payments are not completed until
you run Reconcile ACH History. This is explained later on in
this topic.
6. Collect! posts a Promise contact to keep track of the payment
schedule.
Promise Contact for Recurring ACH Payments
7. Collect! posts a review to remind you of the end of the
payment schedule.
Review Contact for Recurring ACH Payments
8. Collect! schedules EFT notices according to the options you
chose when you set up your EFT Notices Setup in Part 1 of this
Step by Step series.
EFT Notices Setup
EFT Notices and Reviews
Save Bank Information
The "Save bank information" switch is ON and greyed out.
You can select either "To Debtor" or "To Cosigner" but
Collect! has to store the bank account information when
you are using Billing Tree for recurring payments.
The switch to "Save bank information" enables you to update
your debtor information with any new address or name
information. You can update the information on this form and
place a dot in the radio button labeled "To debtor."
This will also save the bank information to the
Debtor Detail form.
Bank Information Saved to Debtor Detail
Bank is the payer's Bank.
Account is the payer's Bank Account Number.
Transit Number is the Bank ABA routing number.
Detail 1 is the Bank Account type.
Save Bank Information To Cosigner
Or you can save all the Name, Address and Bank information
to a new Cosigner form, if the payer is not the Debtor. Collect!
will set the Cosigner class to ACH Payer.
Name, Address and Bank Information Saved to Cosigner
User 1 is the payer's Bank.
User 2 is the Bank ABA routing number.
User 3 is the payer's Bank Account Number.
User 4 is the Bank Account type.
At any given time, Collect! only stores one
ACH Payer Cosigner and one Recurring ACH Payments
Schedule for a particular account.
Use Cosigner For Recurring
When you select "To Cosigner" to store your payer information,
Collect! switches ON "Use cosigner for recurring" in the
Debtor Detail form.
Use Cosigner for Recurring
Use Cosigner for Recurring is a switch
Collect! uses to reconcile payments when you have
used the Cosigner as the Payer. *** IMPORTANT: Leave
this switch ON if the Payer is the Cosigner.
Please leave this switch ON for the duration of
your payment schedule so that Collect! can verify the bank
account information for the payer in the ACH Payer
Cosigner form.
At any given time, Collect! only stores one
ACH Payer Cosigner and one Recurring ACH Payments
Schedule for a particular account.
Transaction Details
Collect! stores payment details in the Transaction Detail
tab when you submit the Single ACH payment to Billing Tree.
Transaction Details
Banking unique tracking and confirmation details are
stored for ACH payments processed by Billing Tree Service.
Convenience fee information is also stored.
User 2 is a unique
Reference # {filenumber-date-time-fee}.
This field is not filled in when you first post your
recurring ACH payment schedule. It is populated when the
payment comes due and you run the reconcile.
User 3 is the fee amount.
User 4 is the Bank Account type.
User 5 is the masked
Bank Account Number.
User 6 is the Bank's ABA routing number.
User 7 is the Payer, either the Debtor or
the Cosigner.
Confirmation # is a unique Transaction ID
assigned to this ACH payment during the Billing Tree process.
This field is not filled in when you first post your
recurring ACH payment schedule. It is populated when the
payment comes due and you run the reconcile.
Reconcile ACH History
When you are using Billing Tree Service for recurring ACH
payments, you must run Reconcile ACH History each day.
Recurring ACH payments are not completed until you run
Reconcile ACH History.
When you run Reconcile ACH History, any payments
that have come due since your last reconcile will be submitted to
Billing Tree for processing.
If any previous payments come back as NSF, Collect!
reverses the payment in Collect! and any convenience fee
charged. NSF fees are posted according to your settings in
the ACH Payments Setup form.
ACH Payments Setup
1. Select the DAILY ADMINISTRATION button from the
Main Menu. This will display the Daily Administration menu.
2. Select the PAYMENTS AND CHARGES button. This will
display the Payments and Charges menu.
Reconcile ACH History
3. Select the RECONCILE ACH HISTORY button to run your
reconcile.
When you run Reconcile ACH History, you are sending new
recurring ACH payments to Billing Tree and receiving information
back for any payments previously posted. This will show you if
a payment goes NSF, for instance, or if a payment was posted at
the Billing Tree site by one of your debtors. Collect! displays a
summary screen to let you know what actions were taken. If
payments cannot be matched, Collect! also saves all pertinent
information to a file that you can use for processing payments that
do not match your account information in Collect!.
Reconcile ACH History Results
Collect! does many things when you reconcile:
- Recurring payments that have come due are submitted
to Billing Tree.
- Convenience fees are posted for any payments processed.
- If any previous payments come back as NSF, Collect! reverses
the payment in Collect! and any convenience fee charged.
NSF fees are posted according to your settings in the
ACH Payments Setup form.
- If Billing Tree returns unmatched transactions, Collect! stores the
information in a file in the CV11\bin\BillingTree\ACH folder.
ACH Step by Step - Part 4 - Reconcile walks you through
running an ACH reconcile and processing the returns.
Summary
This topic covered processing recurring ACH payments
through Billing Tree Service. Please refer to
Billing Tree Service Topics for additional topics.
See Also
- Billing Tree Service Topics
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