Rebuild Lists

The Rebuild Lists command rebuilds Collect!'s meta-data tables for access rights and printable information, and also updates definitions for any import maps that exist in your database. Select File from the top menu bar and then select Maintenance from the drop-down choices. Select the REBUILD LISTS button on the Database Maintenance menu.

You must be signed into Collect! using Exclusive mode as a user who also has a user level 99 assigned to the operator.

Collect! will immediately prompt you, if you are not signed into Collect! using Exclusive mode, or Collect! will begin the process.

During the process, a message box on the screen lets you know what is happening.

When the rebuild process is finished, you may want to exit Collect! and sign back in using Shared mode with your normal operator ID and Password.

You can still rebuild these lists individually. You should be signed in using Exclusive mode as a user level 99, before rebuilding these lists.

Accessing Rebuild Lists

Rebuilding Collect!'s meta data tables - Access Rights, Import Field Definitions and Printable Information, refreshes your security settings, imports and report writer functionality.

There are two ways to rebuild these three lists:

1. Select File from the top menu bar and then select Maintenance from the drop-down choices. This will display the Database Maintenance form. Select the REBUILD LISTS button. Collect! will quickly rebuild the three lists.

2. Or, you may manually build each list individually, following the steps below for each list.

Rebuild Access Rights

This step is ensures that your Access Rights are operating correctly at all User Levels.

1. Select System from the top menu bar and then select Rights from the drop-down choices. This will display a submenu. Select Access Rights.

2. Select the REBUILD button at the bottom of the screen.

3. Your Access Rights will be updated. You may see a message that new menus have been added. Select OK. Select OK again to close the Access Rights list.

4. You may sign into Collect! at various User Levels to ensure that your access rights are now working properly.

Update Import Field Definitions

This step updates information used when importing data into Collect!

If you do not use the Import module, this step is not necessary.

1. Select File from the top menu bar and then select Import/Export from the drop-down choices. This will display a submenu. Select Customize Import/Export and another submenu will appear.

2. Select Update Definitions. (Choose YES when prompted.)

3. Your Import Field Definitions will be updated.

4. You may run a test Import to ensure that the update was successful.

Rebuild Printable Information

This step is very important to ensure that your Reports and letters print the correct data pulled from your database.

1. Select Print from the top menu bar and then select Settings from the drop-down choices. This will display a submenu.

2. Select Printable Information to display the Printable Field list.

3. Select the REBUILD button at the bottom of the screen. Select YES when asked "Rebuild Printable Information list?"

4. Your Printable Information will be updated.

5. You may test your reports to ensure that they are printing properly.