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How To Setup Debtor Status Codes

This document discusses setting up Debtor Status Codes.

Requirements

- Setup Debtors
- Review Help on Status Codes

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Overview

It is not difficult to create Debtor Status Codes. However, in the beginning, you may not realize just how important and useful these Status Codes are.

Debtor Status Codes give you an excellent means of organizing your accounts. As well, they can be crucial to proper importing of client data.

Batch processing and reports can use Debtor Status Codes to organize and pull their information.

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Use Status Codes To

* Filter data for reports
* Run batch processing procedures
* Give you fast access to information in searches
* Track account progress

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Work In Progress

You can filter the To Do List to show contacts according to Debtor Status Code. Keep this in mind when you create status codes and you will be able to customize how you filter contacts in your To Do List.

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Creating A New Status Code

1. Pull down the System menu and choose Contact Management Settings, Status Codes.

2. The Debtor Status form is displayed showing a list of all Status Codes currently defined in your system.

tip.gif Use descriptions that clearly explain what the Debtor Status is for the particular code.

3. Press the New button at the bottom of the form to enter a new Debtor Status Code.

tip.gif The Debtor Status form that opens is very simple. However, the codes you create can have far-reaching effects as you work your accounts.

4. Choose a distinct three letter code for your Debtor Status and a helpful Description. Click OK and your Code is added to the list and can be accessed anywhere Debtor Status Codes are used in Collect!

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Keep The List Small And Meaningful

Create only the Debtor Codes that you need so that they are manageable.

Give some thought to the creation of new codes so that they serve a distinct purpose. You don't want to have two or more Debtor Statuses that do almost the same thing!

tip.gif Examine the Debtor Status Codes in Collect!'s Demonstration database for examples.

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Closed

The Debtor Status Code Closed (CLO) is used to mark a Debtor as closed in your system. This DOES NOT REMOVE the Debtor permanently from the Client record.

tip.gif Debtor Status Codes are values that you set to organize your accounts. How you deal Debtors according to their status is determined by you when you design contact plans, run batch processing routines and print reports.

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See Also

- How To Batch Close Debtors by Status Code

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