Debtor Letters

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Collect! Credit and Collection Software™

Debtor Samples

Any of these samples can be modified as needed. Copy and paste the report several times to create a whole series, be sure to give each its own unique name. Make modifications to each copy as needed and quickly move on. Pull additional information from the database using printable field codes in Collect!. If you would like to take advantage of our customization services, please contact sales@collect.org.

NOTE: These are sample reports only. They may not apply to your usage.
Use of this system indicates acceptance of our terms * Legal Notices

Letter 1

Description:
This letter is a sample of a first letter that could be sent to a debtor to inform them that their debt has been turned over to a collection agency.
Requirements:
- The Company Details form needs to be properly filled out.
- The Operator form needs to be properly filled out.
- The Debtor form needs to be properly filled out.
- This report has to be run on a debtor or a list of debtors.
- This letter may batch processed.

No Response to Letter 1

Description:
This letter could be sent out if there has been no response from the debtor. This letter may be batched processed.
Requirements:
- The Company Details form needs to be properly filled out.
- The Operator form needs to be properly filled out.
- The Debtor form needs to be properly filled out.
- This report has to be run on a debtor or a list of debtors.

Missed Promise

Description:
This letter could be sent if the debtor has not made a payment that was previously promised. This letter may be batch processed.
Requirements:
- The Company Details form needs to be properly filled out.
- The Operator form needs to be properly filled out.
- The Debtor form needs to be properly filled out.
- This report has to be run on a debtor or a list of debtors.

No Response Threat of Action

Description:
This letter could be sent out as a threat of action due to no response from the debtor. This letter may be batch processed.
Requirements:
- The Company Details form needs to be properly filled out.
- The Operator form needs to be properly filled out.
- The Debtor form needs to be properly filled out.
- This report has to be run on a debtor or a list of debtors.

NSF Letter 1

Description:
This letter could be used to inform the debtor that the client has turned the NSF account over to collections. This letter may be batch processed.
Requirements:
- The Company Details form needs to be properly filled out.
- The Operator form needs to be properly filled out.
- The Debtor form needs to be properly filled out.
- This report has to be run on a debtor or a list of debtors.

Letter 1 #2

Description:
This letter is the first letter that could be sent to a debtor informing them of their debt being turned over to a collection agency. This letter may batch processed.
Requirements:
- The Company Details form needs to be properly filled out.
- The Operator form needs to be properly filled out.
- The Debtor form needs to be properly filled out.
- This report has to be run on a debtor or a list of debtors.

NSF Letter 2

Ignored Letter 1

Description:
This letter could be sent out if there has been no response from the debtor. This letter may be batch processed.
Requirements:
- The Company Details form needs to be properly filled out.
- The Operator form needs to be properly filled out.
- The Debtor form needs to be properly filled out.
- This report has to be run on a debtor or a list of debtors

Litigation Threat

Description:
This letter is a very basic litigation threat sent to a debtor. This letter may be batch processed.
Requirements:
- The Company Details form needs to be properly filled out.
- The Operator form needs to be properly filled out.
- The Debtor form needs to be properly filled out.
- This report has to be run on a debtor or a list of debtors.

Letter 1 #3

NSF Letter 1

Broken Promise Letter

Letter 1 #4

Letter 1 Ignored

NSF Letter 1

NSF Letter 2

Description:
This letter is a stronger letter informing the debtor of his NSF check. This letter may be batch processed.
Requirements:
- The Company Details form needs to be properly filled out.
- The Operator form needs to be properly filled out.
- The Debtor form needs to be properly filled out.
- This report has to be run on a debtor or a list of debtors

Third Notice

Description:
This is a stronger letter that could sent to a debtor who has not responded to any of several letters, phone calls, etc. This letter may batch processed.
Requirements:
- The Company Details form needs to be properly filled out.
- The Operator form needs to be properly filled out.
- The Debtor form needs to be properly filled out.
- This report has to be run on a debtor or a list of debtors.

Attorney Letter

Description:
This letter could be sent to a debtor informing them of referring their debt to an attorney. This letter may be batch processed.
Requirements:
- The Company Details form needs to be properly filled out.
- The Operator form needs to be properly filled out.
- The Debtor form needs to be properly filled out.
- This report has to be run on a debtor or a list of debtors.

Broken Promise

Description:
This letter could be sent if the debtor has not made a payment as was previously promised. This letter may be batch processed.
Requirements:
- The Company Details form needs to be properly filled out.
- The Operator form needs to be properly filled out.
- The Debtor form needs to be properly filled out.
- This report has to be run on a debtor or a list of debtors.

Debtor Invoice

Description:
This letter could be sent showing the debtor amount outstanding. This may be batch processed.
Requirements:
- The Operator form needs to be properly filled out.
- The Debtor form needs to be properly filled out.
- This report has to be run on a debtor or a list of debtors.

Letter 1 #5

Description:
This letter could be sent to a debtor informing them of their debt being turned over to a collection agency. This letter may be batch processed.
Requirements:
- The Operator form needs to be properly filled out.
- The Debtor form needs to be properly filled out.
- This report has to be run on a debtor or a list of debtors.

Second Debtor Letter

Description:
This letter could be sent to a debtor informing them that you are going to, or have reported them to a Credit Bureau. This letter may be batch processed.
Requirements:
- The Operator form needs to be properly filled out.
- The Debtor form needs to be properly filled out.
- This report has to be run on a debtor or a list of debtors.

Third Debtor Letter

Description:
This letter could be sent to a debtor informing of two prior notices which had no responses. This letter may be batch processed.
Requirements:
- The Operator form needs to be properly filled out.
- The Debtor form needs to be properly filled out.
- This report has to be run on a debtor or a list of debtors.

Fourth Debtor Letter

Description:
This is a stronger letter that could be sent to a debtor if there have been no responses. This letter may be batch processed.
Requirements:
- The Operator form needs to be properly filled out.
- The Debtor form needs to be properly filled out.
- This report has to be run on a debtor or a list of debtors

Fifth Debtor Letter

Description:
This is another style of letter that could be sent to a debtor from whom you have had no response. This letter may be batch processed.
Requirements:
- The Operator form needs to be properly filled out.
- The Debtor form needs to be properly filled out.
- This report has to be run on a debtor or a list of debtors.

Sixth Debtor Letter

Description:
This is another style of letter that could be sent to a debtor. This letter may be batch processed.
Requirements:
- The Operator form needs to be properly filled out.
- The Debtor form needs to be properly filled out.
- This report has to be run on a debtor or a list of debtors.

Debtor Letter 7

Description:
This is a stronger letter that could be sent to a debtor about not meeting their promises. This letter may batch processed.
Requirements:
- The Operator form needs to be properly filled out.
- The Debtor form needs to be properly filled out.
- This report has to be run on a debtor or a list of debtors.

Debtor Letter 8

Description:
This letter is a payment acknowledgement letter that could be sent to a debtor who has not made a large enough payment. This letter may be batch processed.
Requirements:
- The Operator form needs to be properly filled out.
- The Debtor form needs to be properly filled out.
- The Transaction must have been properly filled out.
- This report has to be run on a debtor or a list of debtors.

Debtor Letter 9

Description:
This letter shows the last payment that has been entered into Collect! and could be sent if a debtor is passed due on a payment. This letter may be batch processed.
Requirements:
- The Operator form needs to be properly filled out.
- The Debtor form needs to be properly filled out.
- The Transaction must have been properly filled out.
- This report has to be run on a debtor or a list of debtors.

Debtor Letter 10

Description:
This letter could be sent to a Debtor notifing them that they have an NSF check. This letter may be batch processed.
Requirements:
- The Operator form needs to be properly filled out.
- The Debtor form needs to be properly filled out.
- The Transaction must have been properly filled out.
- This report has to be run on a debtor or a list of debtors.

Debtor Statement Trans Breakdown List

Description:
This satement displays a complete list of transactions placed towards the debtor's account and the remaining balance.It includes the Posted Date To Us, Direct, To Fees, To Interest and To Principal
Requirements:
- This reports starts on the Debtor form.
- The Company Details form needs to be properly filled out.
- The Debtor form needs to be properly filled out.
- The Debtor needs to have completed transactions filled out.

Envelope Printing Example

Description:
This report shows how to design a report to print debtor and company address iinformation on an envelope.
Requirements:
- The Company Details form needs to be properly filled out.
- The Debtor form needs to be properly filled out.
- This report must be run on a debtor or list of debtors.

Window Envelope Example

Description:
This report shows how to design a letter to print for a windowed envelope.
Requirements:
- The Company Details form needs to be properly filled out.
- The Debtor form needs to be properly filled out.
- This report has to be run on a debtor or list of debtors.

Monthly Credit Report

Description:
This report prints a statement for the previous pay period based on the Interest Start Date and the Current Date.
It only works on monthly payments.
Requirements:
- Debtor must have Principal and Interest information filled out.
- Debtor must have a Monthly Payment amount entered in Interest Details.
- The Company Details form needs to be properly filled out.
- The Debtor form needs to be properly filled out.
- This report must be run on a Debtor or list of debtors.

Single Page Debtor Statement

Description:
This letter prints a list of a debtor's transactions, including a running Balance and a total Amount Owing, on a single page.
Please note: The maximum number of possible transactions listed is 48.
Requirements:
- The Company Details form needs to be properly filled out
- The Debtor form needs to be properly filled out
- This report has to be run on a Debtor or list of debtors

Individual Close Letter

Description:
This letter could be sent to a client informing them that you have closed this debtor account. This letter may be batch processed.
Requirements:
- The Operator form needs to be properly filled out.
- The Debtor form needs to be properly filled out.
- The Company Details forms needs to be properly filled out.
- This report has to be run on a debtor or a list of debtors.
- The Client form needs to be properly filled out.
- You must be printing via Device Context.

French/English First Letter

Description:
A first debtor letter that will print in either English or French depending on the language of the debtor.
Requirements:
Your windows system has the French Keyboard installed
You have entered "A" for English or " "(blank) for French in the Cell extension field on the debtor

Debtor Transaction Invoice

Description:
This report generates a debtor transaction invoice. This report displays the Posted Date, Transaction Description, the Amount in the Direct field of the transaction as well as the Commission Owed.
Requirements:
- This report starts on Transaction.
- The Transaction must have a value in the Direct field.

Multipage Debtor Statement Style 1

Description:
This letter prints a complete list of a debtor's transactions, including a running balance and a total amount owing, on multiple pages (if necessary).
This report displays company details on each page.
Requirements:
- The Company Details form needs to be properly filled out.
- The Debtor form needs to be properly filled out.
- The Debtor needs to have completed transactions filled out.
- This report has to be run on a Debtor or list of debtors

Debtor Receipt

Description:
This report is a simple debtor receipt without a letterhead. You may customize its look any way you like. It is a good example of pulling transaction information to present in a report or in a letter to your debtors.
Requirements:
- The Debtor form needs to be properly filled out.
- The Client form needs to be properly filled out.
- The Company Details form needs to be properly filled out.
- This report must be run on debtors.
- You must be printed via Device Context.

Debtor Statement Listing Transactions

Description:
This debtor statement lists all transactions that have been posted to the account, as well as the remaining balance.
The transaction information displayed includes Posted Date, Type, Transaction Description and Amount.
Requirements:
- This report starts on Debtor.

Direct Payment Authorization

Description:
This report is meant to be printed and sent to a debtor for Direct Payment Authorization.
Requirements:
- The Debtor form needs to be properly filled out.
- The Debtor Details form needs to be properly filled out.
- An In Progress Promise transaction needs to be present

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