Introduction To Grouping Accounts

In your business, you may need to connect certain information together, even though it is stored in separate debtor accounts. Collect! has several methods of dealing with this by grouping debtor accounts.

1. You can manually select the accounts you wish to group together. This process is explained in the Help topic, How to Group Debtors.

2. You can run an account matching batch process where you select a number of debtors and then have Collect! match accounts by criteria you select, such as, Name and/or SSN and/or Driver's License. You can do this by selecting a number of accounts, or by processing a volume of accounts right after they are imported into your database. This is process is explained in Using Account Matching.

3. You can match accounts when you create a new debtor or change information on a debtor. When Account Matching is set up correctly, Collect! automatically checks the existing database for accounts that match the new data. This is process is explained in Using Account Matching.

You can group together as many accounts as you wish, but if the debtor is grouped already, you cannot add this grouped debtor to another existing group.

Once accounts are grouped together, you may have different business methods for working the group. You can work a master group member, if you wish, or work each of the group members separately. Experiment to see which method works best for you and apply the theory to your database.

You can easily navigate through grouped accounts to quickly obtain information for any group member. Also, with the click of one button, you can get group information for the entire group at a glance.

Settings for each member of a group and for group totals can be further refined in the Group Member Setup form.

Summary

Collect! provides several ways to manage the accounts you wish to group together. It is important to be sure of the steps and settings for the procedure you decide to utilize. When new accounts are added to your system, you can let Collect! use account matching to check and group accounts according to account matching settings.

See Also

- How To Group Debtors
- How To Ungroup Debtors
- Ungroup All Debtors In Your Database
- Account Matching Setup
- Group Member Setup