How To Print To A Letter Service Bureau

Letter Service is intended to help you automate the processing of large batches of Debtor notices and simple Debtor letters. For instance, you may have 10,000 First Notices to print. Letter Service can handle this easily! Letter Service can also process lists, such as transactions for a particular Debtor.

This topic assumes that you have already set up your letters for letter service and have assigned the letter contacts to your accounts. When you are ready to print your daily letter batch, print your letter service letters first following the steps below.

Letter Service is an optional module in Collect! If you have not purchased it, you may follow these steps in your demonstration database to try them out.

Printing Your Daily Batch To Letter Service

1. To print your daily letter batch, select the Daily Administration button on the Main Menu. This will display the Daily Administration menu. Select the Daily Batch Processes button to display the Daily Batch Processing menu. Then select Scheduled Batch Letters. When asked what you would like to print, select Letters. The Batch Letter Options form will appear.

Or

Select Tools from the top menu bar and then select Letter Service Bureau from the drop-down choices. This will display the Batch Letter Options form.

2. When printing to Letter Service, you may set options in advance, from the Batch Letter Options form. Please refer to help on Batch Letter Options for details.

3. When you are ready, select the Print button. This will bring up the Report Output form. Select Letter service in the left hand column of choices. This will display a field labeled Path.

4. You may use the default path and filename entered in the Path field or type in your own path and filename. The file that Collect! generates is an ASCII text file. The letter service bureau may give you instructions for naming the file you send them. Typically, they might want your company initials and MMDD date. For example, CSI0525.TXT. The service bureau will tell you what they expect.

5. When you are ready. select Print to generate the letter service bureau file.

6. Locate the file on your computer and copy it to diskette, dial in, or use the Internet to transfer the file to the service bureau, according to your arrangement with them.

Letter service is a separately licensed option. Contact Comtech for a license for this module.

See Also

- Introduction To Letter Service
- Letter Service Topics
- NCOA Topics
- Batch Letter Options