Related Information Examples & Tutorials
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How To Print Letters Directly From Web Host

This handy feature enables your Web Operators to print letters from remote locations just as if they were sitting in your office. You have full control over the letters that are available for printing. When you view an account in the Web Host, you can choose a letter and then Preview or Print it. These options are available on any Worksheet or Details page.


Web Host Letter Selection, Preview and Print Options

Web Host ships with three sample letters already set up and formatted to print attractively via Web Host. You may modify these letters as needed or add to the selection with a few simple steps outlined below.

  • Printing Letters via Web Host
  • Modifying Letter Samples
  • Adding Letters to the Selection List

tip.gif This feature is available in CV11.0 Build 143 and later. If you have upgraded from a previous Collect! version, a few of your Web Host reports may have to be modified to implement printing. Please refer to the Help topic, How To Set Up Printing Letters Via Web Host.

Printing Letters Via Web Host

Simply log into the Web Host from your Internet browser and go to any Account page. You will see the Letter selection, Preview and Print options.


Web Host Letter Selection, Preview and Print Options

Select a Letter from the pick list and then select PREVIEW to view it or PRINT to send it directly to the printer.

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Modifying Letter Samples

If you wish to change any of the information that is printed in the sample letters, just be sure to preserve the HTML tags and formatting and the printable information codes for pulling information from the database. Test print any letter that you modify.

tip.gif It is always a good idea to make a copy of any letter that you want to modify. That way, if there are errors, you can revert back to the original. Just highlight the report you want to work on in the Report Definition list and select Edit from the top menu bar. Select Copy to place a copy of the report in the clipboard. Select Edit, Paste to paste the copy into the list. Rename it to something unique and carry on with your edits.

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Adding Letters To The Selection List

If you would like to add letters to the default Web Host Letter Selection list, the steps are outlined below.

  • Import the reports into the Web Host Report Definition list.

    Letters should be taken from the current list of reports in your working database so that you are sure of the output you want.

  • Edit the reports for displaying as HTML.
  • Update the reports.txt for letters to be printed.

tip.gif Please make sure you do not use a letter that prompts the end user to enter data, such as a date range or a dollar amount. Test print any letter that you add to the list.

1. Sign into Collect! as you would normally, NOT the Web Host. From the Collect! Report Definition list, export the letters that you want to print via the Web Host and then sign into Collect! in Web Host mode and import them into the Web Host Report Definition list.

Please refer to Export A Group Of Reports and Import A Group Of Reports for detailed steps.

2. Each of the letters imported must be edited for printing in the Web Host. The sample letters provided in the Web Host already have the following lines of code in them. You must add these lines to any new letters that you import into the list.

Place the following lines at the top of the report body for each letter. Please make sure they are EXACTLY as shown below.

@SETde.dbaddress = @vardbaddr
@no html
<html><body><pre>
<script>
@tvarTxt = "window.print();" if (@varprint = 2)
@tvarTxt<

</script>


Place the following line at the bottom of the report body for each letter.

</pre></body></html>

tip.gif Further formatting may be necessary to get the spacing and font size right. You may refer to the sample letters provided or use standard HTML tags just as you would in other HTML pages. This would require some prior knowledge of the HTML language and formatting principles.

3. Print the MASTER debtor letter listing report in the Web Host. This updates the reports.txt file in the \masterdb\html\user folder so that it includes the new letters that were imported to be printed from the Web Host. The reports.txt is an ASCII text file. It simply contains a list of reports for the Letters pick list.

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Summary

The Print Letters via Web Host feature enables your Web Operators to print letters from remote locations. You have full control over the letters that are available for printing. Use the samples provided or import additional letters from your Collect! reports list into the Web Host.

If you are using a version of Collect! prior to CV11.1.4.3, or you have upgraded from a previous Collect! version 8 or version 10 database, your Web Host may not be set up to use this feature. Please refer to the Help topic, How To Set Up Printing Letters Via Web Host for details OR contact Administration at 250-391-0466 option 3 for upgrading information.

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See Also

- Web Host Topics

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