ACH Step By Step - Part 2 - Single Payment

This topic is part of a step by step series to walk you through setting up and using Billing Tree Service for posting ACH payments in Collect!.

When you have proceeded with the steps below, you should:

• Be able to post a single ACH payment
• Be able to save banking information
• Be able to read the payment details from the transaction
• Be familiar with running the reconcile

We will cover:

Posting A Single ACH Payment

You can post a one time only single ACH payment using Billing Tree Service in Collect!. The payment will be processed immediately in Collect! and submitted immediately to Billing Tree for processing by ACHNow Web Service.

1. Select the ACH button on the Debtor screen to access the ACH Payment Tasks menu.

Select the ACH button

If this is the first time you are accessing this form, after signing into Collect!, you will be prompted to enter your ACH Userid and Password.

Billing Tree ACH Password

You can set up different user accounts at Billing Tree if you need to set different transaction limits for your Billing Tree operators. Each Billing Tree ACHNow Web Service account that you set up with Billing Tree will have a unique Userid and Password.

Once you enter your Userid and Password, they stay in effect until you sign out of Collect!.

2. When the ACH Payment Tasks menu is displayed, select the RUN A TRANSACTION button.

Select the RUN A TRANSACTION button

This will open the Single ACH Transaction form.

Single ACH Transaction

Information from the Debtor Name and Address fields will be displayed for you. You may notice several other things.

a) Billing Tree requires the two character state code.

b) If you already have banking information for this debtor, you may see information in the banking fields.

c) If you enabled convenience fees for this debtor's client, you will see convenience fee details.

3. You can fill in other banking and payment details as needed. If you want to save the bank information, please review that section in this Help topic first.

4. When you are ready to submit the payment, select the SUBMIT button.

Ready to Submit Single ACH Transaction

5. Collect! posts the payment transaction and the fee transactions, if applicable.

ACH Transactions Posted

The ACH payment is posted in Collect! when you select the SUBMIT button and it is also processed immediately by Billing Tree.

Save Bank Information

The switch to "Save bank information" enables you to update your debtor information with any new address or name information. You can update the information on this form and switch ON "Save bank information" with a dot in the radio button labeled "To debtor." This will also save the bank information to the Debtor Detail form.

Bank Information Saved to Debtor Detail

Bank is the payer's Bank.

Account is the payer's Bank Account Number.

Transit Number is the Bank ABA routing number.

Detail 1 is the Bank Account type.

Or you can save all the Name, Address and Bank information to a new Cosigner form, if the payer is not the Debtor. Collect! will set the Cosigner class to Other.

Name, Address and Bank Information Saved to Cosigner

User 1 is the payer's Bank.

User 2 is the Bank ABA routing number.

User 3 is the payer's Bank Account Number.

User 4 is the Bank Account type.

Transaction Details

Collect! stores payment details in the Transaction Detail tab when you submit the Single ACH payment to Billing Tree.

Transaction Details

Banking unique tracking and confirmation details are stored for ACH payments processed by Billing Tree Service. Convenience fee information is also stored.

User 2 is a unique Reference # {filenumber-date-time-fee}.

User 3 is the fee amount.

User 4 is the Bank Account type.

User 5 is the masked Bank Account Number.

User 6 is the Bank's ABA routing number.

User 7 is the Payer, either the Debtor or the Cosigner.

Confirmation # is a unique Transaction ID assigned to this ACH payment during the Billing Tree process.

Reconcile ACH History

When you are using Billing Tree Service for ACH payments, you should run Reconcile ACH History each day.

If any previous payments come back as NSF, Collect! reverses the payment in Collect! and any convenience fee charged. NSF fees are posted according to your settings in the ACH Payments Setup form.

ACH Payments Setup

1. Select the DAILY ADMINISTRATION button from the Main Menu. This will display the Daily Administration menu.

2. Select the PAYMENTS AND CHARGES button. This will display the Payments and Charges menu.

Reconcile ACH History

3. Select the RECONCILE ACH HISTORY button to run your reconcile.

When you run Reconcile ACH History, you are sending new recurring ACH payments to Billing Tree (covered in Part 3) and receiving information back for any payments previously posted. This will show you if a payment goes NSF, for instance, or if a payment was posted at the Billing Tree site by one of your debtors. Collect! displays a summary screen to let you know what actions were taken. If payments cannot be matched, Collect! also saves all pertinent information to a file that you can use for processing payments that do not match your account information in Collect!.

Reconcile ACH History Results

Collect! does many things when you reconcile. If any previous payments come back as NSF, Collect! reverses the payment in Collect! and any convenience fee charged. NSF fees are posted according to your settings in the ACH Payments Setup form.

If Billing Tree returns unmatched transactions, Collect! stores the information in a file in the CV11\bin\BillingTree\ACH folder.

ACH Step by Step - Part 4 - Reconcile walks you through running an ACH reconcile and processing the returns.

Summary

This topic covered single ACH payments submitted through Billing Tree Service in Collect!. If you want to schedule recurring payments, please see Help topic, ACH Step by Step - Part 3 - Recurring Payment Schedule.

See Also

- Billing Tree Service Topics