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You may charge fees to your client without affecting
the debtor. The method you use to post fees and
charges to a client depends on whether or not you
want a paper trail and how you want this set up.
Method 1 - Transaction
You can create a specific Transaction Type for these
charges. Please see How To Setup Transaction Types
for details. Your transaction type can be set up as a Fee,
with Omit from daily cash report, Don't calculate
commission, and Don't calculate tax all switched ON.
When you want to charge a fee to the client using this
method, open the Debtor form for the debtor involved
and post this transaction. However, we do not put
anything in the fields labelled To Us
or Direct, but we put the amount into
the field labelled Commission Amount.
A letter/statement can be used to reflect this Transaction
Type to bill the client. When the Client pays, you post
the same transaction with a negative commission amount.
The description can always be changed to reflect the
purpose of the transaction.
1. Open the debtor the charge relates to.
2. Select the Finance button.
3. Post a new transaction with the following settings:
- Account: FEE is dotted
- Omit from daily cash report is checked
- Don't calculate commission is checked
- Don't calculate tax is checked
4. Make sure the 'Omit from Client Statement' switch
is OFF.
5. Enter the amount of the fee in the Commission Amount
field.
You can create a Transaction Type that shows
only the Commission Amount field to make it easier for the
user to know where to put the amount.
Posting an amount, either a charge or a
credit, as a Commission, is a way of handling financial
transactions with a Client, without affecting the debtor's
balance.
Example:
You might charge a fee to a client for court costs. Later
on, you may win a settlement, get an amount from the
debtor and need to reimburse the client.
You would post two transactions that have no To Us
or Direct amounts, just a Commission amount. One
transaction would be a positive amount, when the client
is charged. The other would be a negative amount,
when the client is reimbursed.
Method 2 - Client Payment
You can also apply fees or charges to a client using
the Payment section of the Client. You would post a
negative amount for the amount of the fee. Then post a
payment with a positive amount when the Client pays.
The Description may be used to detail the reason for
the charge and the debtor the fee relates to. This can
also be used in a statement or letter to the Client.
To Test That The Fee Appears On Statements
1. Choose the Month End menu and Generate Statements.
2. Browse the statements generated, looking for the client
to whom the fee was charged.
3. Open the statement and then open the Line Items to see
whether the charge you posted appears correctly.
See Also
- Fees and Charges
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