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This document steps you through creating a Commission Rate Plan.
Requirements
- More than two incremental steps in your commission rate requirements
- Plan the incremental steps that you need to include in your plan
- Plan any optional MIN and MAX values that apply
Overview
Commission Rate plans allow you to quickly specify a sliding
scale for the commission rate charged clients for funds collected
from debtors. These plans are used when you have more than
two percentages that you charge.
Only use the commission rate plan when you have
more than two values to enter in your sliding scale. In order for
a Commission Rate plan to work properly, all FROM and TO
fields must be filled, including a RATE. Break down your rates in
whatever way is necessary to ensure that each one of these fields
is filled. The MIN and MAX values are optional.
ONLY NEEDED IF YOU ARE GOING TO USE A MULTIPLE VARIABLE RATE SCALE
This is important as Collect! does quite a heavy number crunch
when posting and using Commission Rate Plans. This means
you would use valuable processor time when using commission rate plans
on a network may slow some systems, thus slowing response time for the
operators using the system.
Commission Rate Versus Rate Plan
If you elect to use a Commission Rate Plan, you should not use
a fixed Commission Rate as well. Choose one or the other. When
you choose a commission rate plan for a particular client, all new
debtors that you enter for this client will be assigned the same
commission rate plan.
When a debtor has a commission rate plan assigned, this is
displayed automatically when you open the Commission and Charges
form by clicking in the Rate field on the Debtor form. The Rate field will
display the applicable commission rate according to the plan.
With some plans, the Rate field on the Debtor form may remain empty.
For instance, if the rate depends on the amount of the payment posted.
Then the applicable rate will be displayed in the Transaction form when
you post a transaction for a debtor payment.
You can override a commission rate plan by choosing a
commission rate for this debtor. You can only use a plan OR a fixed rate,
not both. You can also choose a different commission rate for a
particular transaction.
Create A New Commission Rate Plan
1. Pull down the Options menu. Choose Commission Rate Plans.
A list of all Commission Rate Plans will be displayed.
2. Press F3 to create a new Commission Rate Plan. An empty
Commission Rate Plan form is displayed.
3. Type in a Code for the rate plan. This is an alpha-numeric,
three-character code. It will be displayed in the Commission and
Charges form for the Debtor - accessed by clicking in the Rate
field on the Debtor form. The applicable commission rate will
usually be displayed on the Debtor form in the Rate field.
4. Click on down arrow by "Type" field and pick appropriate plan,
for instance "Paid To Date". Press F1 for a description of each
type of plan.
5. Type in a brief Description of the plan. This is displayed in the
list of Commission Rate plans. Use a description that will allow
the user to quickly identify the plan.
6. Complete remaining fields as per your requirements. Press
F1 for information about the plan's fields.
In order for a Commission Rate plan to work
properly, all FROM and TO fields must be
filled, including a RATE. Break down your rates
in whatever way is necessary to ensure that
each one of these fields is filled. The MIN and
MAX values are optional.
7. Click "OK" or press F8 to save your new plan.
Choosing A Commission Rate Plan For A New Client
If this is a new client, from the Client form:
1. Pull down the Browse menu and choose Clients.
A list of all Clients will be displayed.
2. Press F3 to open a new Client form.
3. Click the Settings button to open the Client Settings form.
4. Click on the down arrow by "Rate Plan" field and pick
the new Commission Rate Plan you just created.
Make sure that the Rate field is empty. You should
use a Commission Rate Plan or a fixed Commission Rate,
not both.
5. Ensure the remaining fields in the Client Settings
form are set appropriately for this Client.
6. Press F8 or click OK to save the settings.
From this point on, any new debtors you enter under this client
will be set up with this Commission Rate Plan. For debtors that
were entered previously, you will need to go back and assign this
new Commission Rate Plan to each debtor.
Debtors should not have a fixed Commission Rate and
a Commission Rate Plan. You should choose one or the other.
See Also
- How To Setup Client Settings
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